Time Wasters Definition: Someone or something that causes you to spend a lot of time doing something that is unnecessary or does not produce any benefit to you. Here is a list of time-wasters:
Not delegating. Doing stuff that needs to be done, but not by you.
Interruptions – the average person is interrupted once every eight minutes, about 1.5 hour a day. Drop -in visitors, phone interruptions.
Trying to get too much done. Unrealistic time estimates that lower the quality of work.
Feeling overwhelmed. This feeling can put you in a freeze frame so that nothing gets done. Take a break, recover and then get organized. Stop and think about what you have to do. Focus on the important things and do your best to deal with the urgent later.
Lack of focus. Daydreaming maybe be a good thing at some point, but don’t make a habit of it. Create a sense of urgency. Make a weekly plan, set priorities, time block your calendar, create a routine that will produce the desired results. A great thing to do is create working timed blocks. Once you finish your block of work time, give yourself a reward. So, if you work for 45 minutes take a 15-minute break.
Not Valuing your own time. Your time is just as valuable as the next person. Stick to your plan as much as possible. Do your best to fit people into your schedule and don’t compromise your own day if you can avoid it.
Lack or priorities. jumping from one crisis to the next. Putting out fires is usually caused by arson.
Lack of planning. No objectives, priorities, deadlines, or a daily plan. Create a vision, have some long and short-term goals.
Setting Annual Goals. Annual goals are too far out. They encourage procrastination and end in a rush to meet the deadline. Set shorter 12 Week goals. 12 weeks is long enough to get things done and short enough to keep you motivated and making the most of your time.
Cluttered desk. Constantly looking for stuff. The average person spends 1.5 hours a day looking for things; it may be a file, a computer document, an email, or just googling?
Multitasking. The brain can only work on one thing at a time. When you are trying to do more than one thing at a time, your productivity decreases by 40% and your IQ drops ten points.
Lack of self-discipline. Inability to say no to self and others. Are you saying “yes” for the right reason?
Procrastination. Ability to postpone doing the important stuff, usually finds it easier to do small tasks and avoid the ones that will really make a positive impact. Sometimes things look too difficult or might take too long. Think about your goals and decide what you need to do to get where you want to go. It may be difficult, but the reward will be huge.
Lack of communication. The natural result of communication is misunderstanding. Make sure people understand words the same way you do – double check.
Lack of staff. If you have no one to delegate to, you may have a staffing problem. If you make the most money doing your primary job, why are you working for less pay or no pay doing administrative tasks?
Lack of record keeping. No records, no progress. When you get “lost” it is because you don’t know where you are.
Failure to listen. Operating on false assumptions. Make sure you know what is expected; double check to make sure you heard correctly. Repeat things to make sure you understand. Doing the wrong things right does not help you get where you want to go.
Lack of Skill. If you are not good at something, either learn it, or get someone else to help you with it. You can’t be the expert at everything so surround yourself with a network of people who can help you deliver on your promises and save you tons of time. Talk to me about the Planning BluePrint and I will help you build a network of professionals.
No journal or documentation. Write things down so that you remember to do things. Periodically you will need to defend yourself when challenged. Use email and notes to protect yourself. It will save you much time in the long run and keep you organized. Remember the “E” in email stands for “Evidence.”
Lack of Upgrades. Working with old computers, old hardware and software. Not keeping up with modern technology or processes. Not using a state of the art client management system (CRM) and using outdated equipment. No cloud storage or cybersafe systems in place.
Constantly checking your email or other online sites. Some people check their email over 30 times an hour. The average person receives about 120 emails a day. Turn off automatic notifications. Do you really need to check status updates every time they pop up on your phone? Do you really need to check your email every time one comes in?
Lack of electronic media. Are you effectively using linkedIn, Facebook, websites, messaging or communication systems with clients? More and more things are bought online; more and more communication takes place online. Are you still using two cans and a string?
Snap decisions. Measure twice, cut once. Double check the consequences of every decision. Make sure you will experience the intended outcome.
Not finishing what you start. How many projects are partly completed or could use a re-write. Are you always doing A+ work and getting answers to people in a timely manner? If you don’t have time to do it right, when will you have time to do it over?
Over preparing. Doing more than is really necessary to get the job done. You could over prepare for a meeting or you could over prepare to make outbound prospecting calls. Perhaps you have some call reluctance issues that you are not aware of? You could call my friend, Connie Kadansky, (602-997-1101 or firstname.lastname@example.org) and get it fixed?
Meetings. Do you need to attend every meeting? Which ones are necessary and need your involvement? Will your attendance make a difference?
Outside activities. Are you Involved in things that really do not align with your real goals and vision?
Traveling. Are you going to too many appointments outside the office? Commuting can take a lot of time, not only for you, but for your clients and prospects. Consider doing more appointments online such as Skype, Go-To-Meeting, or Zoom.
Surfing. Spending too much time on social media or reading emails, trivial activities.
Lack of Recovery time. You need to take some time each day away from work, from people, from food, from computers, from social media, from being awake. You need to sharpen the saw every day.
Inability to overcome and recover from disappointment. Every day we are disappointed by some thing or some event. Brush it off and move on to the next thing. Don’t dwell on the negative. Life brings rejection regularly. We are usually grieving about something. We are in denial, anger, bargaining, depression or acceptance about something.
Lack of Exercise and balanced nutrition. Exercise is part of the recovery process. To be your best mentally, you need to be your best physically. Work out six days a week. Get a copy of Younger Next Year by Chris Crowley and Henry Lodge and get in shape.
Are you aware of any other time wasters? Let me know and I will publish them in a future blog.
Give me a shout; let’s talk about changing your thinking, changing your actions and your results.